Groups, offers, contracts and agencies

A wedding with 30 rooms, an agency that wants 10 rooms in August and a company with a negotiated rate each have their own rules. In Ospitessa you keep all of them in the same calendar.

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Groups, offers, contracts and agencies — Real screenshot of the app, demo account with simulated data · the app also has a dark theme

Groups with a single invoice

A group holds several bookings with the same contract terms and one paying company. You assign rooms automatically, check in the whole group and issue one invoice.

The offer goes out as a link

Send the client the rooms and prices. When they accept from the link, the booking is created automatically, after availability is checked again.

Contracts and allotments

Contracts hold negotiated rates per room type and per day, with rules for single use and extra guests. Agency allotments take rooms off sale and put them back automatically a set number of days before arrival if the agency has not used them.

Questions about groups, offers and contracts

Are the rooms in an offer held until the client replies?

No. An offer does not block rooms. Availability is checked again when it is accepted, so you avoid overbookings.

Does the agency see its allotted rooms?

The agency books from its allotment through you, and unsold rooms go back on sale automatically after the number of days you set.

Related features

Front desk & bookingsHotel PMSCloud property management system with a room calendar, check-in, invoices, housekeeping and reports.See the feature

Invoicing & paymentsInvoicing and paymentsInvoices, pro formas, deposit invoices and credit notes from the booking, company accounts, payments, cash book, city tax lists and fiscal printers.See the feature

Front desk & bookingsGuests and companiesYour hotel's guest and company database: stay history, preferences, documents and billing details looked up by VAT number through VIES.See the feature

All Ospitessa features

See Ospitessa on your own rooms.

In a 30-minute demo we show you the calendar, the channel manager and the AI receptionist set up for your property.

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