Supplier orders, worked out from what you use

On Thursday evening the chef sees that onions and milk have dropped below the minimum. Ospitessa suggests how much to order for next week, taking into account how many guests have breakfast included.

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Supplier orders, worked out from what you use — Real screenshot of the app, demo account with simulated data · the app also has a dark theme

Minimum stock for each outlet

For each raw ingredient you set the minimum, the target stock, the preferred supplier and the pack size: a 10 kg sack, a case of six 1-litre bottles. When stock falls below the minimum, the item appears in the "Below minimum" list and you get a notification, once a day.

The suggested order

Choose the outlet and how many days you are ordering for. The calculation starts from usage over the last few weeks, adjusts it for bookings with meals in the coming days and subtracts what is already on order. Quantities are rounded to whole packs, and the formula is explained right on the page.

The order goes only when you send it

The suggestion becomes one draft per supplier. You print it, email it after checking the preview, or mark it as sent if you ordered by phone.

Goods come in with a stock receipt

When the delivery arrives, tap Receive and a draft goods received note opens with what is still to come. Correct the quantities and prices from the invoice. Stock only goes up when you confirm it, and the order moves to "Partly received" or "Received" on its own.

Questions about minimum stock and supplier orders

Is the order sent to the supplier automatically?

No. You send it by email after the preview, or mark it as sent if you ordered by phone.

Does stock go up when I mark the order as received?

No. Stock only goes up when you confirm the goods received note opened from the order, with the quantities and prices from the invoice.

Related features

Restaurant, bar & spaInventory and stockStock per outlet, goods received notes from supplier XML invoices, transfers, internal use, stock counts, stock balance, a daily stock report and SAF-T export.See the feature

Restaurant, bar & spaRecipes and food costA recipe for each dish with automatic stock deduction, raw ingredients, cost per portion, margin in the sales report, allergens and recipe export.See the feature

Invoicing & paymentsE-invoicing and accounting exportStructured XML invoices, automatic sync with SmartBill and FGO, Excel and CSV exports with account codes, PDF archive and supplier e-invoices into stock.See the feature

All Ospitessa features

See Ospitessa on your own rooms.

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